Know what you have.
Before it runs out.
Serdar, this is how your provisions would look: every item, every quantity and every expiry date on one screen. Receipts and issues recorded in seconds. Alerts before stock runs low or goes out of date.
From Excel and paper
to one clear picture
Your situation today
- About 200 provisions tracked in Excel and on paper, never quite in sync
- Items run out before anyone notices
- Expiry dates are missed and food goes to waste
- One person keeps everything in their head and on paper
Your situation with Invabe
- One screen with every item and its real quantity
- An alert as soon as an item drops below its minimum
- Expiry dates tracked per batch; oldest stock goes out first
- Every receipt and issue recorded automatically, with date and person
Seven screens. Every day.
This is exactly what you will see every day, from the first look in the morning to the monthly report.
Start the day on one screen
The overview shows what needs attention right now: deliveries to receive, orders to send out, items running low and batches about to expire. One click opens the list.
Add your items once
Your current Excel list goes in with one import. Each item has a photo, category, unit, price, minimum level and expiry tracking. Adding a new item takes under a minute.
Receive deliveries
When goods arrive, open the receipt, enter the batch number and its expiry date, and press Validate. Stock goes up instantly. Orders to suppliers create the receipt for you.
| Product | Lot / Serial | Expiration Date | Quantity |
|---|---|---|---|
| Wheat flour 2 kg | L-2611-01 | 05/06/2027 | 50.00 |
| Sunflower oil 1 L | L-2611-02 | 08/01/2027 | 24.00 |
| UHT milk 1 L | L-2611-03 | 01/15/2027 | 36.00 |
| Canned tuna 185 g | L-2611-04 | 06/30/2028 | 48.00 |
Control expiry dates
Every batch carries its own expiry date. One filter shows what expires this week and what has already expired, highlighted in colour. When stock goes out, the oldest batch is picked first.
| Lot/Serial Number | Product | Expiration Date | On Hand | ||
|---|---|---|---|---|---|
| L-2609-21 | Yogurt natural | 11/03/2026 | 8 | Expired | |
| L-2610-14 | Apples | 11/12/2026 | 20 | 6 days | |
| L-2610-09 | UHT milk 1 L | 11/15/2026 | 24 | 9 days | |
| L-2610-11 | Eggs (30) | 11/17/2026 | 6 | 11 days | |
| L-2610-03 | Butter 250 g | 11/18/2026 | 14 | 12 days | |
| L-2610-07 | Cheese hard | 11/20/2026 | 8 | 14 days |
Reorder before you run out
Each item has a minimum and a maximum. When stock drops below the minimum, the item appears in the reorder list with the exact quantity to buy. Order Once sends it to your supplier.
| Product | On Hand | Forecast | Min | Max | To Order | |
|---|---|---|---|---|---|---|
| Wheat flour 2 kg | 35 | 35 | 50 | 100 | 65 | Order Once |
| Sunflower oil 1 L | 14 | 14 | 20 | 48 | 34 | Order Once |
| Tomato paste | 12 | 12 | 24 | 60 | 48 | Order Once |
| Coffee ground 1 kg | 4 | 4 | 5 | 12 | 8 | Order Once |
| Fish fillet frozen | 16 | 16 | 20 | 40 | 24 | Order Once |
Issue, deliver or sell
When provisions go out, to a kitchen, a branch or a customer, you record it in a few clicks. Stock goes down, the right batch is taken, and for a sale the invoice is created from the same order.
| Product | Quantity | Delivered | Unit Price | Amount |
|---|---|---|---|---|
| Rice long grain 5 kg | 10 | 10 | 9.50 | $ 95.00 |
| Canned tuna 185 g | 24 | 24 | 2.10 | $ 50.40 |
| UHT milk 1 L | 12 | 12 | 1.40 | $ 16.80 |
| Total | $ 162.20 | |||
See the full picture
Reports show what came in, what went out, what is on hand and what it is worth, by week, category or item. Full history for every unit: who moved it, when and why. Export to Excel any time.
| Category | Received | Issued | On Hand | Value |
|---|---|---|---|---|
| Dry goods | 640 | 512 | 1,210 | $ 7,860 |
| Canned | 420 | 388 | 930 | $ 2,140 |
| Dairy | 210 | 236 | 96 | $ 310 |
Everything a stockroom needs
Batches & expiry
Expiry date per batch, alerts before it passes, oldest stock out first.
Low-stock alerts
Minimum level per item and a ready reorder list when it is reached.
Receipts & issues
Every movement recorded with date, quantity, batch and person.
Instant search
Find any of hundreds of items by name, category, barcode or batch.
Stock counts
Count, compare and correct differences in one step, with a record of every change.
Reports
On-hand, movements, stock value and sales, exportable to Excel any time.
Supplier orders
Purchase orders in one click from the reorder list; receipts created for you.
Sales & invoices
If you sell or charge for provisions, orders and invoices come from the same stock.
Any device
Opens in any browser on computer, tablet and phone.
Ready to use from day one
Your items loaded
We import your current Excel list, with categories, units and minimum levels.
Set up for provisions
Expiry tracking, alerts and reorder rules configured for your stock.
Training
A short one-to-one session, plus a step-by-step guide to keep.
Support
Questions answered and changes made as your needs grow.
Optional: contacts and requests in the same system, and professional email on your own domain instead of a free mailbox.
Frequently asked
How long until we can use it?
Usually within a few days of receiving your item list. You start working on the same day we hand it over.
Can we keep our Excel list?
Yes. Send it as it is; we clean it up and load it. You can export everything back to Excel at any time.
We only have one person working with stock. Is it worth it?
Yes. One person saves the most time: no double entry between paper and spreadsheet, and alerts replace manual checks.
Does it work on a phone?
Yes. It runs in any modern browser on phone, tablet or computer.
Where is our data stored?
On a dedicated server in the United States, with daily backups.
Can we add more later?
Yes. Contacts, sales, invoices and domain email can be added whenever you need them, without starting over.
Serdar, see it with your own items
Send us your current Excel list and we will load your own provisions into the demo. Then a 15-minute walkthrough, at a time that suits you.
Know what you have.
Before it runs out.
Serdar, this is how your provisions would look: every item, every quantity and every expiry date on one screen. Receipts and issues recorded in seconds. Alerts before stock runs low or goes out of date.
From Excel and paper
to one clear picture
Your situation today
- About 200 provisions tracked in Excel and on paper, never quite in sync
- Items run out before anyone notices
- Expiry dates are missed and food goes to waste
- One person keeps everything in their head and on paper
Your situation with Invabe
- One screen with every item and its real quantity
- An alert as soon as an item drops below its minimum
- Expiry dates tracked per batch; oldest stock goes out first
- Every receipt and issue recorded automatically, with date and person
Seven screens. Every day.
This is exactly what you will see every day, from the first look in the morning to the monthly report.
Start the day on one screen
The overview shows what needs attention right now: deliveries to receive, orders to send out, items running low and batches about to expire. One click opens the list.
Add your items once
Your current Excel list goes in with one import. Each item has a photo, category, unit, price, minimum level and expiry tracking. Adding a new item takes under a minute.
Receive deliveries
When goods arrive, open the receipt, enter the batch number and its expiry date, and press Validate. Stock goes up instantly. Orders to suppliers create the receipt for you.
| Product | Lot / Serial | Expiration Date | Quantity |
|---|---|---|---|
| Wheat flour 2 kg | L-2611-01 | 05/06/2027 | 50.00 |
| Sunflower oil 1 L | L-2611-02 | 08/01/2027 | 24.00 |
| UHT milk 1 L | L-2611-03 | 01/15/2027 | 36.00 |
| Canned tuna 185 g | L-2611-04 | 06/30/2028 | 48.00 |
Control expiry dates
Every batch carries its own expiry date. One filter shows what expires this week and what has already expired, highlighted in colour. When stock goes out, the oldest batch is picked first.
| Lot/Serial Number | Product | Expiration Date | On Hand | ||
|---|---|---|---|---|---|
| L-2609-21 | Yogurt natural | 11/03/2026 | 8 | Expired | |
| L-2610-14 | Apples | 11/12/2026 | 20 | 6 days | |
| L-2610-09 | UHT milk 1 L | 11/15/2026 | 24 | 9 days | |
| L-2610-11 | Eggs (30) | 11/17/2026 | 6 | 11 days | |
| L-2610-03 | Butter 250 g | 11/18/2026 | 14 | 12 days | |
| L-2610-07 | Cheese hard | 11/20/2026 | 8 | 14 days |
Reorder before you run out
Each item has a minimum and a maximum. When stock drops below the minimum, the item appears in the reorder list with the exact quantity to buy. Order Once sends it to your supplier.
| Product | On Hand | Forecast | Min | Max | To Order | |
|---|---|---|---|---|---|---|
| Wheat flour 2 kg | 35 | 35 | 50 | 100 | 65 | Order Once |
| Sunflower oil 1 L | 14 | 14 | 20 | 48 | 34 | Order Once |
| Tomato paste | 12 | 12 | 24 | 60 | 48 | Order Once |
| Coffee ground 1 kg | 4 | 4 | 5 | 12 | 8 | Order Once |
| Fish fillet frozen | 16 | 16 | 20 | 40 | 24 | Order Once |
Issue, deliver or sell
When provisions go out, to a kitchen, a branch or a customer, you record it in a few clicks. Stock goes down, the right batch is taken, and for a sale the invoice is created from the same order.
| Product | Quantity | Delivered | Unit Price | Amount |
|---|---|---|---|---|
| Rice long grain 5 kg | 10 | 10 | 9.50 | $ 95.00 |
| Canned tuna 185 g | 24 | 24 | 2.10 | $ 50.40 |
| UHT milk 1 L | 12 | 12 | 1.40 | $ 16.80 |
| Total | $ 162.20 | |||
See the full picture
Reports show what came in, what went out, what is on hand and what it is worth, by week, category or item. Full history for every unit: who moved it, when and why. Export to Excel any time.
| Category | Received | Issued | On Hand | Value |
|---|---|---|---|---|
| Dry goods | 640 | 512 | 1,210 | $ 7,860 |
| Canned | 420 | 388 | 930 | $ 2,140 |
| Dairy | 210 | 236 | 96 | $ 310 |
Everything a stockroom needs
Batches & expiry
Expiry date per batch, alerts before it passes, oldest stock out first.
Low-stock alerts
Minimum level per item and a ready reorder list when it is reached.
Receipts & issues
Every movement recorded with date, quantity, batch and person.
Instant search
Find any of hundreds of items by name, category, barcode or batch.
Stock counts
Count, compare and correct differences in one step, with a record of every change.
Reports
On-hand, movements, stock value and sales, exportable to Excel any time.
Supplier orders
Purchase orders in one click from the reorder list; receipts created for you.
Sales & invoices
If you sell or charge for provisions, orders and invoices come from the same stock.
Any device
Opens in any browser on computer, tablet and phone.
Ready to use from day one
Your items loaded
We import your current Excel list, with categories, units and minimum levels.
Set up for provisions
Expiry tracking, alerts and reorder rules configured for your stock.
Training
A short one-to-one session, plus a step-by-step guide to keep.
Support
Questions answered and changes made as your needs grow.
Optional: contacts and requests in the same system, and professional email on your own domain instead of a free mailbox.
Frequently asked
How long until we can use it?
Usually within a few days of receiving your item list. You start working on the same day we hand it over.
Can we keep our Excel list?
Yes. Send it as it is; we clean it up and load it. You can export everything back to Excel at any time.
We only have one person working with stock. Is it worth it?
Yes. One person saves the most time: no double entry between paper and spreadsheet, and alerts replace manual checks.
Does it work on a phone?
Yes. It runs in any modern browser on phone, tablet or computer.
Where is our data stored?
On a dedicated server in the United States, with daily backups.
Can we add more later?
Yes. Contacts, sales, invoices and domain email can be added whenever you need them, without starting over.
Serdar, see it with your own items
Send us your current Excel list and we will load your own provisions into the demo. Then a 15-minute walkthrough, at a time that suits you.